All inquiries about keys/cardswipe access must be directed to biokeys@uw.edu. You will not be granted keys/cardswipe access if you have not followed the appropriate process(es) below.

Biology key checkouts are currently by appointment or during the walk-in hours listed below. 

The Biology Administrative Office (KIN 150 Suite) key checkout walk-in hours are:

• Monday - Friday
• 2 PM - 4 PM

We may be closed to key checkout walk-ins without notice for:

• University Holidays
• Departmental Events
• Staff Emergencies/Sickness

 

Key / Cardswipe Access Policy

All requests for Department of Biology keys/cardswipe access must be made using the Key Request Form. By signing this form you are agreeing to the following conditions, per posted departmental policy:

• All keys remain property of the University of Washington
• You will NOT release key(s) to other persons
• You will NOT duplicate or alter key(s) in any manner
• You will NOT label the keys with any sort of sticker, tape, or marker
• Deposits are forfeited for lost/damaged keys
  • Damaged keys may be replaced by paying the standard deposit amount
  • Lost keys will be replaced by paying double the previous deposit. E.g., first-time physical key loss results in a $30 deposit per key. Second-time loss results in a $60 deposit per key.
• Failure to return any key upon termination of your current status as an employee/student/visitor of the Department of Biology will result in forfeiture of your key deposit.
• You have received all appropriate safety training for the spaces you will be accessing.

 

Key / Cardswipe Access Processes

To checkout physical keys, you are required to:

• Provide a completed and signed Key Request Form
• Provide a $15 deposit per key, cash or check only
  • Cash must be exact change
  • Checks should be made out to the University of Washington
• Come in person during key checkout walk-in hours or at a time scheduled by emailing biokeys@uw.edu 
  • Groups of two or more must be scheduled
  • Allow up to 20 minutes to complete the checkout process

To add cardswipe access to an active Husky Card, you are required to:

• Email biokeys@uw.edu a PDF of your completed and signed Key Request Form
  • LSB Access: no deposit required, access can be activated remotely
  • HCK/PAA Access: no deposit is required, you will need to come in person during key checkout walk-in hours or at a time scheduled by emailing biokeys@uw.edu

To add cardswipe access without an active Husky Card, you are required to:

• Bring a completed and signed Key Request Form
• Come in person during key checkout walk-in hours or at a time scheduled by emailing biokeys@uw.edu
• Provide a $25 deposit per CAAMS card, cash or check only
  • Cash must be exact change
  • Checks should be made out to the University of Washington

 

Key Return Process

When you leave the department or no longer need a particular key:

• Fill out the Key Return / Refund Form
• Bring the completed form to KIN 150 in person during key checkout walk-in hours or at a time scheduled by emailing biokeys@uw.edu
  • Groups of two or more must be scheduled
• Refund checks will arrive through the mail in 5-10 business days
  • If you will be leaving the country please plan ahead as there are no other available refund methods

 

Doors with Key Codes

Some of Biology's rooms use a key code instead of a physical key or a cardswipe for entry. For each of the two categories, there is one key code that works for the entire category. Please contact biokeys@uw.edu for the key code. The categories and doors are as follow:

Departmental Spaces (Please do not share this key code outside the department):

• Meeting Rooms: LSB 201, 301, 302, 401, 501, 502 and HCK 536
• Mailroom: LSB 124
• Liquid Nitrogen (L2) + Dry Ice: LSB B148
• Tanks: LSB B149

Lactation Rooms (Please do not share this key code with users for privacy/security purposes):

• LSB 122, 126 and HCK 425
• More information on the Lactation Rooms can be found here: https://hr.uw.edu/worklife/child-care-and-caregiving/lactation-spaces/

​ 

Greenhouse Access

The LSB Greenhouse has issued an updated department-wide card access policy. 

• All Department of Biology staff, faculty and graduate students are welcome to request greenhouse access. To request access, please follow the relevant Key / Cardswipe Access Process above.
• This department-wide access ONLY provides access:
  • MON-FRI 9AM - 4PM
  • SATURDAYS 9AM - 2PM
• To request access outside of the LSB Greenhouse’s operating hours, you will need Greenhouse Manager approval
• Undergraduate students are required to received Greenhouse Manager approval regardless