Biology PhD Final Quarter Information
In addition to the thesis defense and written thesis submission, there are several logistical requirements in your final quarter that require your attention. Meeting with the GPM, Andrea Pardo, will clarify many items here and should help you understand how to manage what is required in your final quarter!
This page will provide guidance on how to approach these steps, as well as instructions and deadlines. If you need additional information about any of these steps, please reach out to the GPM, Andrea Pardo.
Links from the Graduate School Site:
Preparing to Graduate: https://grad.uw.edu/for-students-and-post-docs/degree-requirements/preparing-to-graduate/
Dates & Deadlines: https://grad.uw.edu/for-students-and-post-docs/degree-requirements/dates-and-deadlines/
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TASK |
DEADLINE |
INSTRUCTIONS |
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Confirm credit requirements met and no incompletes, N’s or X’s on your transcript. · 18 Total Graded credits · TA in 2 Courses · Minimum completion of 27 dissertation credits (BIOL 800) · Completion of minimum 90 total Credits
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1-2 Quarters before you intend to hold your final exam |
Check your unofficial transcript by logging into MyUW:
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Schedule a one-on-one Final Exam Planning Meeting with Biology GPM
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1-2 Quarters before you intend to hold your final exam |
Andrea Pardo: acroz@uw.edu
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Identify Reading Committee (3 members from your committee are needed)
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2nd week of defense quarter, or as soon as possible |
Email GPM with names of reading committee members - Andrea: acroz@uw.edu |
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Set up defense date with Supervisory Committee and Request your exam officially in MyGrad system
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ASAP in the quarter of defense |
Poll your committee members early for a date/time. Faculty schedules can be hard to align, so give plenty of time for this step. |
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Schedule venue for defense
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As soon as you have a defense date |
You are welcome to schedule your own room or Andrea Pardo: acroz@uw.edu can help find options |
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Submit thesis to Reading Committee
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Six weeks prior to defense |
Student will expect to receive comments/revisions no later than one week prior to exam |
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Check in with GPM about your final date of employment as an ASE agreed upon with your mentor.
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Typically, this will be the end of the quarter in which you graduate, but could be sooner depending on your defense date. |
Andrea Pardo: acroz@uw.edu
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Email Andrea the following:
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Minimum 3 weeks prior to defense |
This is the information needed to create your defense flier. Photos are optional, but nice! |
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Activate Electronic Thesis/Dissertation (ETD) account
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Recommended 1 month before defense (Please note: - If you will publish your thesis using your Preferred Name, you must officially set that name in Identity.UW) |
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Send Reading Committee instructions to electronically approve thesis
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Optional, but helpful so as not to cause delays in approval. |
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Committee Signature Form
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Return to Andrea in person or via email after exam |
This will be sent to you via email at least 1 week in advance of your exam |
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11:59 pm PST on the last day of the quarter Check the UW Academic Calendar for quarter end deadline (last day of finals week) |
Formatting recommendations: https://grad.uw.edu/for-students-and-post-docs/thesisdissertation/etd-f… |
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Upload Survey of Earned Doctorates (SED)
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11:59 pm PST on the last day of the quarter Check the UW Academic Calendar for quarter end deadline (last day of finals week) |
SED registration and survey access Upon completing the SED, you will receive an email from mailto:sed@rti.org, which includes your SED Certificate of Completion. Save a copy of this certificate and upload to ETD site. |
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Monitor your email after submission for any requests for revisions. Consider setting up e-mail forwarding if you will no longer be checking your UW e-mail |
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You will receive an email either notifying you the ETD was accepted or requesting formatting revisions. If you are asked to make revisions, the email will indicate a new deadline. Upload the revisions by the provided deadline. |
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Return any keys/access cards to their appropriate location |
Final day of employment |
KIN 150, frontbio@uw.edu |
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Update your diploma address |
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Log into MYUW to update permanent address Diplomas are mailed by the Office of University Registrar 2-3 months following graduation. |
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Review Commencement details if you plan to participate in any graduation ceremonies |
There are deadlines for renting or ordering regalia! |
Biology Graduation Celebration event is the last Friday of spring quarter. You will be sent info! |
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| Degree Certification | Request this if you need confirmation that your degree will be granted |
https://grad.uw.edu/wp-content/uploads/Request-for-Letter-of-Certification.pdf |
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Check Graduate School website for official policies and contact Andrea Pardo, GPM at ANY TIME for questions or concerns |
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Andrea: acroz@uw.edu
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